Birdham Pool Berth Holders Association

Birdham Pool Berth Holders Association

Constitution of The Birdham Pool Berth Holders Association

Adopted on : 

Name: Birdham Berth Holders Association

Aims: To represent the berth holders with the management of Birdham Pool Marina in matters of marina development, access, security and general amenities of the marina. To arrange social events for members.

Power:

a)   To raise subscriptions from annual membership from berth holders

b)  To open bank account

c)   To organise events

d)   To work with other groups to exchange information e.g RNLI, Coast Watch

e)   To do anything else that will support fulfilling the groups aims

Membership:

a)   Open to any berth holders in Birdham Pool

b)  Membership shall be available to anyone without regard to gender, race, nationality, disability, sexual preference, religion or belief

c)   Every individual member shall have one vote at General Meetings

d)   The membership of any member may be terminate for good reason by the Management Committee but the member has a right to be heard by the Management Committee before a final decision is made

Management:

a)   The Officers of the Management Committee shall be the Chairperson and the Secretary

b)  The Management Committee shall meet at least 3 times a year

c)   The Chairperson shall chair all meetings of the Association

d)   The Management Committee may appoint another member of the Association as a Committee member to fill a vacancy

Duties of the Officers:

a)   The duties of the Chairperson are to:

  • Chair meetings of the Committee and the Association
  • Represent the Association at functions/meetings that the Association has been invited to
  • Act as spokesperson for the Association when necessary

 

b)  The duties of the Secretary are to:

  • Take and keeps minutes of meetings
  • Prepare the agenda for meetings of the Committee and the Association in consultation with the Chairperson
  • Maintain the membership list
  • Deal with correspondence
  • Collect and circulate any relevant information within the Association

 

c)   That the Chairperson and Secretary will also act as joint Treasurers of the Association

 Finance:

a)   Any money obtained by the Association shall be used only for the Association

b)  Any bank accounts opened by the Association shall be in the name of the Association

c)   Any cheques may be signed by the Chairperson or Secretary

 Annual General Meeting

a)   The Association shall hold an annual General Meeting ( A.G.M.) in the month of January

b)  All members shall be given at least fourteen days’ notice of the A.G.M. and shall be entitled to attend and vote.

c)   The business of the A.G.M shall include:

   i.      Receiving a report from the Chairperson on the Association activities since the last A.G.M

  ii.      Receiving a report on the finances

 iii.      Electing a new management Committee as required

 iv.      Considering any other matters as may be decided

Alterations to the Constitution:

Any changes to this Constitution must be agreed by at least two-thirds of those members present and voting at any A.G.M.

Dissolution

The Association may be wound up at any time agreed by two-thirds of those members present and voting at any General meeting. In the event of winding up, any assets remaining after all debts have been paid shall be given to a charity

This constitution was adopted at the general meeting at the inception of the Association in (tba)

Signed By:

Chairperson:

Secretary: